Furnish W-2 by January 31

Employers must furnish the Form W-2 to employees by January 31, 2013. The requirement to “furnish” the W-2 to employees is met if the form is properly addressed and mailed on or before the due date.

Employers may submit requests for extensions of time to the Internal Revenue Service (IRS). For more information on furnishing and filing W-2 forms, see these General Instructions from the IRS.

Reminder: California employers who provide unemployment insurance must notify all employees that they may be eligible for the federal Earned Income Tax Credit (EITC) within one week before or after, or at the same time, the employer provides an annual wage summary, including but not limited to a Form W-2 or Form 1099.

Gail Cecchettini Whaley, CalChamber Employment Law Editor/Staff Counsel

Members can download the EITC notification from HRCalifornia. Not a member? Learn more about what HRCalifornia can do for you.